Use Case
New Hires Shouldn't Spend
Week One Lost
The employee handbook exists. Benefits docs are written. Policies are documented. But new hires still can't find anything — so they ask. And ask. And ask. RetrieveIt makes your company knowledge actually searchable.
of new hires say finding information is their biggest onboarding challenge
hours per month managers spend answering repeated questions
days average time to full productivity — much of it spent searching
The Onboarding Experience Nobody Talks About
You invested in hiring them. Now watch that investment sit idle while they hunt for basic information.
"Check the handbook" — but which version?
There's a PDF from 2022, a SharePoint page that might be current, and an email from last quarter with updates. Your new hire finds three different answers to the same PTO question.
The welcome email links to 12 different systems
HR portal for benefits. SharePoint for policies. Confluence for team processes. Google Drive for templates. By day 3, they've forgotten which system has what.
Easier to ask than to search
New hires Slack their manager for every question because finding the answer takes longer than waiting for a reply. Your team becomes a human FAQ.
Every cohort asks the same 20 questions
How do I request PTO? What's the expense policy? Where's the org chart? Who handles facilities requests? The answers exist — scattered across a dozen places nobody can find.
Questions Every New Hire Asks
The answers exist somewhere. With RetrieveIt, new hires find them in seconds.
One Search. Every Answer.
Instead of hunting through SharePoint, Confluence, email, and Drive — new hires ask a question and get an answer with links to the source.
Semantic search means "PTO policy" also finds "vacation time," "time off," and "leave of absence." No more missed results because they used the wrong keywords.
Better Onboarding for Everyone
New hires get answers faster. HR and managers get their time back.
Self-Service From Day One
New hires find answers themselves instead of waiting for someone to respond. Policy questions answered in seconds, not hours.
Faster Time to Productivity
Stop losing the first month to information hunting. New hires ramp up faster when they can find what they need without asking.
Free Up HR and Managers
Stop answering the same questions every cohort. Let your team focus on meaningful work instead of being a human search engine.
Always Current Information
When policies change, search results reflect the update. No more outdated PDFs or stale wiki pages misleading new hires.
Real Questions. Instant Answers.
See how RetrieveIt transforms the onboarding experience.
First week: Need to understand benefits enrollment
"What health insurance options do we have and when is open enrollment?"Returns the current benefits guide, plan comparison sheet, enrollment deadlines, and HR contact — no more hunting through the benefits portal or waiting for HR to respond.
→ Generate benefits summary with key dates
Week 2: Planning time off for a family event
"What's the PTO policy and how do I request time off?"Surfaces the current PTO policy, step-by-step request process, blackout dates if any, and links to the time-off system — with the answer in seconds instead of an email chain.
→ Generate quick reference guide
New team member starting Monday
"What's the complete onboarding checklist for new hires in my department?"Finds the standard onboarding template, department-specific orientation materials, required compliance training, and first-week meeting templates — ready to customize.
→ Generate personalized onboarding plan
New hire asking about expense reimbursement
"What expenses are reimbursable and what's the submission process?"Returns the expense policy, spending limits by category, required documentation, approval workflow, and links to the expense system — everything to answer confidently.
→ Generate employee-friendly expense guide
Connects to Where Your Docs Already Live
No migration required. Index your existing HR docs, policies, and handbooks wherever they are.
SharePoint
LiveEmployee handbooks, HR policies, benefits guides, company forms
Confluence
LiveProcess documentation, team wikis, onboarding checklists
Google Drive
LiveTemplates, department guides, training materials
Outlook
LivePolicy announcements, benefits updates, HR communications
OneDrive
LiveForms, documents, departmental resources
Gmail
LiveWelcome emails, policy updates, team communications
Built for HR-Sensitive Information
Employee handbooks, compensation info, org charts — onboarding docs often contain sensitive information. RetrieveIt is built with enterprise security in mind.
- Role-based access — control who sees what
- Workspace isolation — teams only see their docs
- Your data never trains AI models
- Encrypted in transit and at rest (AES-256)
Instead of this on Day 1:
"Hey, quick question — where do I find the expense policy?"
They search. They find it. They move on.
Your Next New Hire Deserves Better
Stop wasting the first month on information hunting. Connect your docs and transform onboarding.